Regular Meeting of the Missouri Head Start Association Board of Directors
April 9, 2008

Roll Call conducted by sign in sheet
                       
Members Present
Linda Bleything (DCS)                                      
Pam LaFrenz (MVCAA)                                     
Erica Hinton (GHSH)                                         
Kathy Nicholson (DCS)
Veronica Woolfolk (GHSH)                               
Claudia Ryan (OAI)       
Dave Leyland (CAP St. Joseph)                        

Ex-Officio Members Present
Holly Otto, DSS, CD, ECPS                             
Donna Veatch, MHSA                                       
April Noe, The Donna Veatch Group, LLC          
Carolyn Stemmons, MHSSCO                           
Stacey Owsley, MHSSCO

Members Absent
Ann Smith (SCMCAA)                                       
Margie Goss (OAI)
Gabbie Hodgkiss (DAEOC)                              
Harriet Jones (DAEOC)

Call to Order
Pam LaFrenz, MVCAA, MHSA President called the meeting to order. Members were asked to introduce themselves.  Ms. LaFrenz asked for changes/additions to the agenda. Hearing none the agenda stands as submitted.

Minutes
Minutes of the February 2008 meeting were reviewed. A correction was made regarding the St. Joseph program. The correct program name should say”CAP St. Joseph”. A correction was also made regarding the spelling of Deborah Scott’s name. Minutes with the change as noted were approved as submitted.

Financial Report
Review of financial reports. Approved as submitted. Ms. Veatch shared that bank signature cards need to be updated. Ms. LaFrenz shared that she will be stepping down as Board president and the Board may want to wait until new Board officers are confirmed. Item tabled.

Partner Reports (Action Items)

MHSSCO: Stacey Owsley

• No action items
• A complete report will be shared at the Council meeting

MACA Report: Dave Leyland, CAP St. Joseph

• A group from central Singapore visited MO and toured several sights (CCA and HS). The group had attended a poverty simulation in Singapore and was interested in gaining more information regarding community action, etc. while visiting the United States. The Mayor of Central Singapore was among the visiting group. Mr. Leyland said it was a great opportunity to share with folks from another country and to know that the poverty simulation which was created by MACA is now being used internationally.
• Mr. Leyland reported that the MACA/CSBG/CAA partnership includes scholarships for professional development. Many programs have participated and submitted applications for scholarship funds in the past.

President’s Report: Pam LaFrenz, MVCAA

• Pam LaFrenz announced that she has accepted the position as Executive Director of MVCAA. Cindy Gabbert has been named to fill the position of Head Start/Early Head Start Director. Due to the change in agency positions, Ms. LaFrenz resigned her position as MHSA Board Member and President. Ms. LaFrenz stated that she plans to stay involved with MHSA and looks forward to working with the organization as an executive director of community action. Ms. LaFrenz will appoint a director to fill the vacancy on the Board as her last act of MHSA president.
• MVCAA recently hosted training on the Family Development Credential. Ms. LaFrenz shared that there is an interest for many individuals in obtaining the credential as well as becoming FDC facilitators.

Executive Services Report: Donna Veatch reporting (*)

• Parent Leadership Training was held February 28 & 29, 2008
• Accepted role as participant on the Pre-K Panel Board (established by the Coordinating Board on Early Childhood) representing early childhood.

Unfinished Business

• MHSA will continue to recruit a Friend representative to fill the vacant 2 year position.
• FY07 Profits –approximately $10,000
• State Conference consideration for 2008. MHSA and AEYC-MO have the opportunity to partner for a second time.
• Motion by Claudia Ryan, OAI, second by Dave Leyland, CAP St. Joseph, to authorize the Education Committee and Donna Veatch to set a date for the State Fall Conference. Further discussion/recommendations  included a better facility for the 2008 conference; a MOU stating that cost and revenue sharing will be based on the percentage of participation for both organizations as it was done for 2007and provide workshops for staff that are more specific to provide direct service, example - transportation, in-kind, etc.; priority to meet the needs of field staff. Ms. Lafrenz, MVCAA, stated it is disappointing that less and less Head Start programs are participating and taking advantage of the annual conference.  Motion carried. 
• Veronica Woolfolk, GHSH, inquired about scholarships that were provided for the recent Parent Leadership Conference. Ms. Veatch explained that there was one parent scholarship per member program available for the 2008 Parent Leadership Training. The local program director made the decision at the local level to take advantage of the scholarship and send a parent. The program also had the responsibility of providing support for hotel/meals/mileage for the parent. It was noted that not all programs used the scholarships.
• Veronica Woolfolk, GHSH recommended that there be MHSA committee sign-up forms at all Council Meetings.  This will help new people in attendance have an opportunity to more fully engage in the work of the Council.  In an effort to save costs, etc. most correspondence regarding committee meetings is done through the use of email. A web-based approach to meeting is used for meetings via “GoToMeetings”. GoToMeetings is provided through the Region VII Head Start Association has a Foundation of Support™.
• Ms. Veatch asked that the Finance Committee set a meeting to work on the 2009 budget early in August.

New Business

• Reauthorization language regarding the new State Training System was reviewed/discussed. The Head Start Reauthorization Act allows for money to develop/implement a State Training System. Ms. Veatch explained that there is no information regarding the process that will be used for application to establish a state system at this time. The Office of Head Start recently released a Call for Information regarding the types of organizations that might be interested in pursuing the opportunity to manage/operate the system. Reauthorization language also states that the system can be established from a regional perspective with two more states under the same entity. Ms. Veatch will share more information with the Board when clear directives are released by the Office of Head Start or ACF.
• Ms. LaFrenz asked the Board to consider a memorial donation in honor of Patti Martin, OACAC. Dave Leyland, CAP St. Joseph moved, Kathy Nicholson, DCS, second to make a $100 memorial donation in honor of Ms. Martin, Motion carried. 
• Veronica Woolfolk, GHSH, requested information regarding the version of Roberts Rules of Order being used by the MHSA Board. Ms. Veatch explained that MHSA uses a meeting protocol which is in the Board orientation packet. Information regarding the protocol will be reviewed at the next MHSA meeting.
• Claudia Ryan, OAI, moved, seconded by Erica Hinton, GHSH, to authorize Donna Veatch to spend $25 for a plaque in recognition of Shawntay Meyers for  work toward the 2008 MHSA Parent Leadership Training.  Motion carried.

Additional Program News:

• Claudia Ryan, OAI announced that all 15 of their sites are accredited with Missouri Accreditation.

Meeting adjourned.

Respectfully submitted, Kathy Nicholson, Secretary, MHSA

* Report(s) on file