Roll Call conducted by sign in sheet
Members Present
Pam LaFrenz (MVCAA) Mary Nance (SCMCAA)
Ann Smith (SCMCAA) Brad Hicks (OAI)
Linda Bleything (DCS) Mike Foree’ (SCMCAA)
Gabbie Hodgkiss (DAEOC)
Ex-Officio Members Present
Holly Otto (DSS-Children’s Division) Dave Leyland (CAP St. Joe)
Carolyn Stemmons (MHSSCO) Stacey Owsley (MHSSCO)
Donna Veatch, (MHSA Executive Services)
Members Absent
Claudia Ryan, OAI
Call to Order
Pam LaFrenz, MVCAA, Board President called the meeting to order at 1:30 pm. Introductions were heard. In memory of Stephanie Polhans, Pam asked each member present to share something good that had happened since the last meeting.
Approval of minutes
Minutes stand approved as submitted.
Treasurer’s Report
Mary Nance, SCMCAA presented the financial report. Motion to accept the Treasurer’s report as presented made by Mike Foree’. Stand approved.
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Audit Update Ms. Veatch reported that her office has been in contact with Graves and Associates regarding the progress of the MHSA audit. It was reported that the audit is in the final stage of completion and will be available at the August meeting for review.
Executive Services Report (*)
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Ms. Veatch reported that 2007/2008 award information is currently being recruited from each program. Parent awards are due August 3rd and will be reviewed and selected at the August Board meeting. All other awards are due on October 5th.
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A conference update on the joint AEYC-MO/MHSA Early Childhood Summit: Shaping the Future was given by Ms. Veatch. Programs were encouraged to recruit trainers from their programs who would be interested in submitting a call for proposals for the conference. The date for submission has been extended.
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Ms Veatch reported on the issue regarding the recent question posted on the ELCKC in regard to in-kind as it relates to transporting children in private vehicles. A Program Instruction is expected from the Office of Head Start later this month that will state the following:
In order to be allowable as non-federal share a particular cost would have to be allowable as “federal share”. That is, these costs would have to be expended on an activity that is consistent with all relevant laws and regulations including, in this case, 45 CFR Part 1310.12(a). Transporting Head Start children in privately owned vehicles and not in buses will not be consistent with the requirements of 1310.12(a) and will therefore not be allowable.
Ms. Veatch also stated that the Regional VII Head Start Association is taking an active role in gathering data from programs regarding the impact of this change and that information will be shared with the Office of Head Start.
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Ms. Veatch reported on the recent national Executive Director’s Consortium meeting and shared a copy of a letter that was mailed to NHSA explaining the mission and function of the group.
Partner Reports (Action Items)
MHSSCO: Stacey Owsley reporting (*)
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Ms. Owsley presented a draft contract from the MHSSCO with MHSA for the upcoming 2007/2008 year. The contract includes the following projects/initiatives for consideration by the MHSA Board for the upcoming year: Parent Leadership Development; MHSA conference coordination; Professional Development: MO Leadership Institute; Peer to Peer Sessions; MO Annual Report; Association and Resource Development; Assisting with the advancement of MO Early Childhood Systems Development. The contract total for the upcoming year is in the amount of $18,000. Ms. Owsley stated that she would like to see several topics offered through a Peer to Peer series approach similar to the Mental Health Series offered during the last contract year.
Ms. LaFrenz, MVCAA Board President expressed appreciation on behalf of the Board to the Collaboration Office for the contract opportunity. Dave Leyland, CAP-St. Joe also commented the MHSSCO for giving MHSA the opportunity to work on these very important initiatives. Gabbie Hodgkiss, DAEOC moved, Mike Foree’, SCMCAA second to accept the contract. Motion passed.
DSS-Children’s Division: Holly Otto reporting.
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Public hearings are currently being conducted regarding the Child Care Development Fund (CCDF).
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Competitive bids have closed for the Home Visitation Project. Ms. Veatch asked if MHSA would be considered as a potential organization to administer a Home Visitation grant. Ms. Otto will check with her supervisor and report back to Ms. Veatch regarding eligibility for application next year.
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QRS did not pass legislation, however funding is available through the next year and the pilot program will remain in place.
MACA Liaison Report: Dave Leyland, CAP-St. Joe reporting.
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Mr. Leyland reported on the recent statewide visit and tour by Donna Beegle and the march on the state capitol to raise awareness regarding poverty and the impact it has on MO. Mr. Leyland explained there is a push for the governor to appoint a committee on poverty. Poverty is increasing in many areas in MO and must be addressed. Along with the issue of poverty is the issue of affordable & reliable health care for families in need. Mr. Leyland stated that the recent effort of Ms. Beegle in the state is already making an impact.
Unfinished Business
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Ms. LaFrenz stated that the Board now has two vacant friend positions and assistance is needed from the Board in recruiting individuals to fill those positions.
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Discussion was heard about the vacant Region 7 Staff Position. An appointment to this position will be made by Ms. LaFrenz in the near future.
New Business
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Change in date for the December meeting due to a scheduling conflict with the Regional Office Fiscal Training that will occur at that time. Mary Nance, SCMCAA moved, Gabbie Hodgkiss, DAEOC second to change the date of the MHSA Board meeting to December 5th and the Council meeting to December 6th. Motion carried.
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It was also noted that the second Ruby Payne training initiative, Bridges Out of Poverty—A Community Approach, will be held this year in conjunction with the December Council Meeting. State partnering agencies will be invited to attend.
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After review of the MHSA Policy and Procedures, the Board made a decision to move the following items forward and complete via the use of the GoToMeeting service. Ms. Veatch will send out possible dates and the meetings will be set with the majority participating.
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Policy/Procedure Revision
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Strategic Plan Revision
Meeting adjourned.
* Report(s) on file |
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